Executive Assistant

Job Detail

Company: Recruiting through World Skills Employment Centre
Industry: Non-profit Sector
Job Type: Full Time
Salary Level ($):
Job Location: Ottawa, ON, Canada
Highest Level Of Education: Other
Job Posting Date: 11-Jul-2017
Apply by: 25-Jul-2017

Job Description:

Job Opportunity with CARE Canada

World Skills Employment Centre is working with CARE Canada to recruit for the position of Executive Assistant .
World Skills is not hiring for this position. If you are interested in this opportunity, please follow these steps:
  • Please send a cover letter and a resume to jobs@ottawa-worldskills.org, on or before 9:00am, July 25th, 2017.
  • Please also apply through the link provided: http://bit.ly/2tVsPV8
  • Please write the position title in the subject line of your email.
  • Please save your targeted cover letter and resume as a SINGLE word document, with the file name Your First Name_ Last Name_Position Title (John_Smith_Project Officer).
  • Late applications will not be accepted.

If you are not yet registered with World Skills, please contact 613-233-0453 ext.300Reception@ottawa-worldskills.org to book an appointment for Intake and Assessment or to learn more about our programs and services. World Skills works with newcomers/immigrants to help them integrate into the Canadian labor market. http://www.ottawa-worldskills.org
Executive Assistant to the Executive Office
CARE Canada is currently seeking an Executive Assistant to the Executive Office.
Reporting to the President & CEO of CARE Canada, the Executive Assistant is responsible for supporting the President & CEO and the Chair and Board of Directors (BOD) as Board Secretary and facilitating the effective and efficient day-to-day management of the Executive Office. The Executive Assistant role calls for the incumbent to be a well organized, nimble problem solver with proven experience working at a highly strategic level.
The Executive Assistant will also be responsible for ensuring that the records of the organization are maintained, updated and safeguarded as required by law and made available when required by authorized persons. These records include founding documents, (e.g. letters patent, articles of incorporation, by-laws), lists of directors, board and committee meeting minutes financial reports, and other official records.
Tasks include:
  • Ensure that proper notification is given of directors' and members' meetings as specified in the bylaws, managing the general correspondence of the Board of Directors except for such correspondence assigned to others;
  • Coordinate with Senior Leadership Team (SLT) and assemble all document packages required for all Board-related meetings, ensuring that all pre-established deadlines are met;
  • Record the minutes of all Board meetings as well as the minutes of any committees to which the Secretary is assigned, recording decisions, providing background on those decisions and ensuring that those not in attendance will be able to capture the meeting’s full content;
  • Coordinate with staff to ensure CEO availability, attendance and briefings (as required) for internal and external meetings, appointments and events (including CARE International);
  • Coordinate regular meetings between the Executives and the CEO;
  • Take minutes and monitor and report on action items during scheduled SLT and Senior Management Team (SMT) meetings;
  • Monitor, process and verify all expense and travel claims for the Executive Office and Board of Directors, ensuring complete adherence to the CC travel policy and related directives;
  • Reconcile and process monthly claims and statements for the EO corporate credit cards and telephone accounts;
  • Develop and monitor the budgets for the Executive Office and Board of Directors;
  • Script basic correspondence on behalf of the CEO in response to correspondence received.

You will be successful in this role if:
  • You have recent and substantive administrative experience in an Executive Assistant role
  • You are fluent in both English and French
  • You have superior writing skills in English
  • You like to get creative when planning small-scale events and meetings
  • You are a proficient user of Microsoft Office software (Word, Outlook, PowerPoint, Excel)
  • You are comfortable operating electronic equipment (camera, video recorders, LCD projectors)
  • You have a positive and mature disposition
  • You can and want to get along with everybody
  • You have strong negotiation and conflict resolution skills

 What would make you extraordinary?
  • Experience in the development sector
  • Going above and beyond and thinking creatively and strategically
  • Being an email guru
  • Previous experience writing on behalf of senior executives

What we offer:
  • Generous leave entitlements, including December holiday closure;
  • Full benefits: dental, medical, vision care, paramedical, life insurance (some exceptions may apply) and professional and confidential Employee Assistance Program services;
  • Learning and Development opportunities, and specialised training;
  • Flexible work hours and a work from home policy;
  • A family and dog-friendly environment;
  • Free parking; transportation routes, central location which is close to popular amenities;
  • Business casual four days per week, Jeans Fridays;
  • Onsite BBQ and shower facilities;

About CARE: Founded in 1945, CARE is a leading international humanitarian organization fighting global poverty. In over 80 countries, CARE works with the poorest communities to improve basic health and education, enhance rural livelihoods and food security, increase access to clean water and sanitation, expand economic opportunity, help vulnerable people adapt to climate change and provide lifesaving assistance during emergencies. CARE places special focus on working alongside women and girls, living in poverty, because, equipped with the proper resources, women and girls have the power to help whole families and entire communities escape poverty. To learn more, visit www.care.ca
CARE Canada is committed to employment equity, welcomes diversity in the workplace and encourages applications from all qualified applicants. Recruitment-related accommodations for persons with disabilities are available on request.