Job Title: Administrative Assistant Road Map to Employment (Arabic) Status: Full time position (35 hours / week) Contract to March 31, 2018 with possibility of extension Open to: Internal / External Reports to: Program Coordinator Deadline: Sunday, 23 July 2017 Application process: Submit your online application (cover letter and resume) saved as one file with Your Name_Administrative Assistant_RTE as the subject heading to firstname.lastname@example.orgMAJOR RESPONSIBILITIES
As part of World Skills Employment Centre, a not-for-profit employment service for newcomers to Canada, the highly organized Administrative Assistant with Arabic will assist two teams with Admin Support.
Provide one on one intake, assessment and referral services to clients (This includes all necessary communication and follow up with clients and staff)
Enters information into centralized profile tracking system and database. Maintains and keeps both electronic and hard copy files up to date
Performs data entry processes into a database & verifies and corrects the data as necessary
Contributes and works towards preparing reports, administrative records and other publications
Provides admin support such as: logistics, registrations, set up, etc. to workshops and events
Posts job postings on website
Screens resumes sent for each job and forwards to designated staff and/or employer
Participates in staff, team meetings and outreach activities when required
Actively contributes to the efficient functioning of the organization
Post-secondary education and experience in a related field
English and Arabic essential, spoken and written
Excellent interpersonal skills with the ability to adapt to a variety of client needs with diplomacy and tact
Cross-cultural competency and strong communication skills
Superior proficiency with MS Office Suite, specifically Word and Excel
Strong time management skills and the ability to prioritize
Sensitivity to and understanding of a diverse clientele
Ability to work within a team environment with an attitude of cooperation and helpfulness is essential
Solid knowledge of clerical and general office procedures and office software applications.
Proven flexibility, adaptability, initiative and resourcefulness
Only World Skills clients can apply to job postings at this time. If you are a newcomer and wish to access this job board, please book an appointment to see if you can become a client.