Administrative Assistant (1-year contract-extendable, full-time)

Job Detail


Company: Recruiting through World Skills Employment Centre
Industry: Non-profit Sector
Job Type: Contract
Salary Level ($):
Job Location: Ottawa, ON, Canada
Highest Level Of Education: Bachelor
Job Posting Date: 27-Jul-2017
Apply by: 15-Aug-2017

Job Description:


Job Opportunity with BioTalent Canada


World Skills Employment Centre is working with BioTalent Canada to recruit for the position of Administrative Assistant.
World Skills is not hiring for this position. If you are interested in this opportunity, please follow these steps:
  • Please send a cover letter and a resume to applications@ottawa-worldskills.org, on or before 9:00am, August 15th, 2017.
  • Please write the position title in the subject line of your email.
  • Please save your targeted cover letter and resume as a SINGLE word document, with the file name NEEP_Your First Name_Last Name_Position Title (NEEP_John_Smith_Project Officer).
  • Late applications will not be accepted.

If you are not yet registered with World Skills, please contact 613-233-0453 ext.300Reception@ottawa-worldskills.org to book an appointment for Intake and Assessment or to learn more about our programs and services. World Skills works with newcomers/immigrants to help them integrate into the Canadian labor market. http://www.ottawa-worldskills.org
Summary:  This position reports directly to the Director, Project Development and involves the coordination and administration of project and office activities.
Duties & Responsibilities: 
  • General administrative support for a small team of 10 colleagues;
  • Coordinate small internal and external Committee meetings and teleconferences;
  • Coordinate associated travel and hospitality requirements with adherence to Treasury Board guidelines;
  • Process financial wage subsidy claims associated with projects in a timely manner, according to internal processes;
  • Assist with data input using Simply Accounting;
  • Liaise with various BioTalent Canada partners to coordinate project deliverables;
  • Manage contracts with funders and external customers;
  • Monitor appropriate compliance to terms of projects;
  • Provide recommendations to Project Manager on project issues in an ongoing and timely fashion;
  • Maintain positive customer relations and respond to minor problems and basic inquires;
  • Redirect problems outside scope to appropriate individuals;
  • Track details of stakeholder calls for marketing and communications purposes;
  • Perform other duties as requested and as needed in a dynamic work environment.

Skills & Competencies: 
  • Post-secondary education specializing in administration or a relevant discipline;
  • Minimum of 3- years related experience;
  • In-depth knowledge of MS Office software and Simply Accounting;
  • Bilingualism is a definite asset;
  • CRM experience is a definite asset.
  • Oriented towards customer service;
  • Ability to work with minimal supervision;
  • Pay attention to detail and to work as a team member;
  • Ability to work under pressure and to multi-task;
  • Able to focus, lead, be innovative, and maximize quality, be flexible;
  • Possess strong communication skills, respect individuals and embrace teamwork;
  • Excellent sense of humour – affable and easy to work with;

Other Information: About BioTalent Canada: BioTalent Canada is a national non-profit organization of innovators and thought leaders who assess and address the Human Resource needs of Canada’s bio-economy. BioTalent Canada anticipates needs and creates new opportunities, delivering human resources tools, information and skills development to ensure the industry has access to the most skilled people available.  It accomplishes this by working with its Corporate Members, Partners, volunteers and government departments who support and fund specific short and long-term HR projects.
BioTalent Canada has built a reputation as a leader in relationship-building, credibility, innovation and excellence in Canada’s bio-economy.
BioTalent Canada offers a competitive compensation package, commensurate with experience.
BioTalent Canada prides itself on being an equal-opportunity employer and encourages applications from ALL qualified candidates.  Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants, but only those candidates selected for interview will be contacted.