Administrative Assistant

Job Detail


Company: Recruiting through World Skills Employment Centre
Industry: Non-profit Sector
Job Type: Full Time
Salary Level ($):
Job Location: Ottawa, ON, Canada
Highest Level Of Education: Other
Job Posting Date: 11-Aug-2017
Apply by: 17-Aug-2017

Job Description:


Job Opportunity with Canadian Mental Health Association


World Skills Employment Centre is working with Canadian Mental Health Association to recruit for the position of Administrative Assistant.
World Skills is not hiring for this position. If you are interested in this opportunity, please follow these steps:
  • Please send a cover letter and a resume to applications@ottawa-worldskills.org, on or before 9:00am, August 17th, 2017.
  • Please write the position title in the subject line of your email.
  • Please save your targeted cover letter and resume as a SINGLE word document, with the file name Your NEEP_First Name_Last Name_Position Title (NEEP_John_Smith_Project Officer).
  • Late applications will not be accepted.

If you are not yet registered with World Skills, please contact 613-233-0453 ext.300Reception@ottawa-worldskills.org to book an appointment for Intake and Assessment or to learn more about our programs and services. World Skills works with newcomers/immigrants to help them integrate into the Canadian labor market. http://www.ottawa-worldskills.org
Administrative Assistant: Under the direction of the Data Manager, the Administrative Assistant will be assigned to the Health Links Project and be responsible for the management of new referrals, information entry and management within database files, appointment booking, and clerical duties including minute taking and responding to phone calls. This position may include various other duties including cover-off for other administrative functions within the organization.
 Type of position:      Temporary Full Time
Length of Term:        Until March 31, 2018 with                                    possibility of renewal
Hours of Work:         Full Time, 35 hours per week, Monday to Friday 8:30-4:30
Pay Rate:                   $24.37 to $25.25
ESSENTIAL MINIMUM QUALIFICATIONS:
  • Responsible for the distribution and coordination of all educational material
  • Responsible for coordination or workshop/training sessions registration and preparation
  • Responsible for coordinating and managing the preparations for annual events such as the Annual General Meeting, conferences, and other events as they arise
  • Responsible for processing data entry as required
  • Responsible for coordination of mail distribution internally and externally
  • Responsible for assisting with any computer-related work as directed by supervisor, including but not exclusive to the preparation of flyers, reports, minutes and agendas
  • Responsible for project management on an as-needed basis as directed by supervisor and or Executive Director
  • Responsible for assisting staff with minor computer difficulties related to working knowledge of computer systems
  • Administrative Assistant
  • Responsible for providing all administrative support to staff and clients
  • Responsible for responding to information and referral inquiries, assessing and directing them appropriately.

QUALIFICATIONS:
  • Exceptional interpersonal skills reflecting a pleasant and helpful manner at all times
  • Demonstrated ability to work independently with little supervision
  • Demonstrated ability to take initiative and to manage projects and tasks from beginning to completion
  • Exceptional problem-solving skills
  • Minimum College certificate in administrative support services
  • Demonstrated exceptional working knowledge of Word, Excel, Power Point and Microsoft Outlook
  • Ability and willingness to upgrade computer skills and knowledge as required
  • Minimum two years working in human services field

Language:
  •  Bilingual (French/English) essential