Administrative Assistant

Job Detail

Company: Recruiting through World Skills Employment Centre
Industry: Non-profit Sector
Job Type: Full Time
Salary Level ($):
Job Location: Ottawa, ON, Canada
Highest Level Of Education: Diploma
Job Posting Date: 03-Oct-2017
Apply by: 12-Oct-2017

Job Description:

Job Opportunity with The National Council of Canadian Muslims (NCCM)

World Skills Employment Centre is working with The National Council of Canadian Muslims (NCCM) to recruit for the position of Administrative Assistant.
World Skills is not hiring for this position. If you are interested in this opportunity, please follow these steps:
  • Please send a cover letter and a resume to, on or before 9:00am, October 12th, 2017.
  • Please write the position title in the subject line of your email.
  • Please save your targeted cover letter and resume as a SINGLE word document, with the file name Your NEEP _First Name_Last Name_Position Title (NEEP_John_Smith_Project Officer).
  • Late applications will not be accepted.

If you are not yet registered with World Skills, please contact 613-233-0453 to book an appointment for Intake and Assessment or to learn more about our programs and services. World Skills works with newcomers/immigrants to help them integrate into the Canadian labor market.
Position: Administrative Assistant (full-time, permanent)
Compensation: Commensurate with experience and qualifications
The National Council of Canadian Muslims (NCCM), a prominent civil liberties and advocacy organization, is seeking a self-driven and responsible Administrative Assistant to help support the growing work of the organization.
Working closely with the entire NCCM team and reporting to the Operations Coordinator, this position will entail a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Executive Director, managers and employees, assisting in daily office needs and managing our organization’s general administrative activities.
The responsibilities include making travel and meeting arrangements, and preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a secretary or executive administrative assistant and familiarity within the non-profit sector, we’d like to meet you.
Ultimately, a successful Administrative Assistant should help ensure the efficient and smooth day-to-day operations of our national office.
Key Responsibilities:
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain all filing systems
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Assist in coordinating, developing, monitoring and publishing social media content, and maintaining website content
  • Additional duties as assigned

  • Proven experience as an administrative assistant or related experience
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and strong problem solving skills
  • Outstanding written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Excellent numeracy skills
  • Social media savvy (Facebook, Twitter)
  • College diploma or equivalent work experience; additional qualification as an Executive Assistant or Secretary will be a plus

Asset Qualifications:
  • Bilingualism
  • Experience using WordPress

No phone calls please. Candidates selected for interviews will be contacted.
NCCM is not able to assist with relocation costs for this position.