Administrative Assistant

Job Detail


Company: Recruiting through World Skills Employment Centre
Industry: Non-profit Sector
Job Type: Full Time
Salary Level ($):
Job Location: Ottawa, ON, Canada
Highest Level Of Education: Bachelor
Job Posting Date: 09-Jul-2018
Apply by: 12-Jul-2018

Job Description:


Job Opportunity with Namaa Business Group

World Skills Employment Centre is working with Namaa Business Groupto recruit for the position of Administrative Assistant.

World Skills is not hiring for this position. If you are interested in this opportunity, please follow these steps:

  • Please send a cover letter and a resume to applications@ottawa-worldskills.org, on or before 9:00 am, July 12, 2018.
  • Please write the position title in the subject line of your email.
  • Please save your cover letter and resume as a SINGLE document, with the file name Your First Name_ Last Name_Position Title (John_Smith_Project Officer). IMPORTANT!
  • Late applications will not be accepted.

If you are not yet registered with World Skills, please contact 613-233-0453 ext.300Reception@ottawa-worldskills.org to book an appointment for Intake and Assessment or to learn more about our programs and services.

  World Skills works with newcomers/immigrants to help them integrate into the Canadian labor market. http://www.ottawa-worldskills.org

Our company is seeking an Administrative Assistant to manage the office, supervise staff and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of the workload in a timely manner is key to success in this position.

Responsibilities

  • Manage workflow by assigning tasks to other employees daily, ensuring that deadlines are met and work is completed correctly
  • Assist in training staff members and new hires
  • Implement and monitor programs as directed by management, and see the programs through to completion
  • Generate memos, emails, and reports when appropriate
  • Maintain office supplies by checking inventory and order items
  • Respond to questions and requests for information
  • Monitor staff schedule, Attendance and performance report
  • Update CRM with new information and alert sales team with leads
  • Answer incoming calls and assume other receptionist duties when needed

Skills

  • Bilingual (English-French)
  • Bachelor’s degree required
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Working knowledge of a CRM application
  • Superior organization skills and dedication to completing projects in a timely manner

To know more about the company visit www.namaagroup.com